Bookings with Archaeological Tours are accepted only in accordance with the terms and conditions detailed below.
Your Holiday Contract
When you make a booking you guarantee that you have the authority to accept and do accept on behalf of your party the terms of these booking conditions. A contract will exist as soon as we issue our confirmation invoice. Once you have received your confirmation invoice, it is your responsibility to check that the information and booking details, including the spelling of all passenger names, as stated on your invoice are correct and match the passport details. If any of the details on the confirmation invoice are incorrect, you must notify us immediately. We will pass on any additional charges incurred as a result of these details not being correct. We reserve the right to refuse to accept and/or not proceed with any booking at any time at our sole discretion. In accepting bookings for the tour, Archaeological Tours clearly stipulates that it is not liable for the faults or defaults of other companies and persons that may be used in the carrying out of the tour services; also for accidents, baggage losses, delays, strikes, political unrest, riots and acts of God and war.
How to Book
You can book now on any of the tours listed on our website or in our brochure, after enquiring either by telephone (866-740-5130) or email (firstname.lastname@example.org). We are happy to hold bookings on our tours without commitment for seven days. After this, we require a deposit to confirm your place. Payment can be made by card, bank transfer, or check (payable to Archaeological Tours). We accept Visa, Mastercard and American Express. There is no credit card fee for guests. We do not accept post-dated checks, nor do we keep your card details. For overseas bank transfers, all fees must be paid by the guest(s).
Deposits & Payments
A non-refundable deposit of $1,250 is required to reserve your place on tour (the amount is subject to change during periods when promotional offers are in place). Final payment for all tours is due 12 weeks prior to departure. Please note that card payments will be processed by our sister company Andante Travels Ltd.
Our Price Promise
It is our principle that the earlier you book, the lower the price you pay. When we launch our new tours, our lowest prices are made available to give you the very best value for money; prices can increase as the departure date approaches.
From time to time we offer discounts and special offers on the price of the holiday. Please note that only one discount or special offer can be applied to any tour at one time and multiple discounts cannot be applied.
For the majority of our tours, the program will remain exactly as described in the brochure. If we do have to make alterations, for instance due to changes in opening hours, we will do our utmost to ensure that these are for the benefit for our guests. We will inform guests in advance of any changes.
It is a condition of booking that all travellers be covered by comprehensive travel insurance and do not travel against medical advice. You should organise it immediately you book so as to be covered in case of the ill health of yourself, a close relative or your travelling companion. We do not check insurance policies; however we request written details (insurer’s name, policy number and emergency contact number) no later than 4 weeks prior to departure. You are responsible for indemnifying us in full in the event that we incur any losses or expenses arising out of your failure to take out adequate insurance cover.
Cancellation by you
In the event you must cancel a tour, we must receive your intent in writing, either by email or letter. The amount retained by Archaeological Tours will vary dependent on the amount of time between Archaeological Tours receiving your notice and the beginning of the tour, as detailed here.
Retained by Archeological Tours:
- Up to 84 days before: Deposit amount
- 83–63 days before: 35% of tour cost
- 62–42 days before: 55% of tour cost
- 41–21 days before: 75% of tour cost
- 20 days or fewer before: 100% of tour cost.
Penalties are also levied on the single supplement. Insurance is strongly recommended.
Cancellation by us
In the event that we cancel your tour prior to the date of departure, occurring either due to low passenger numbers or major logistical barriers to operation, you will have the option to transfer to an alternative tour (and pay/receive a refund/credit in respect of any price difference) or accept a full refund of all monies paid.
The Tour Rate Includes
- Expert Guide Lecturer
- Tour Manager
- Transportation as indicated in the itinerary.
- Arrival and departure transfers between the nearest international airport and first and last group hotels
- 4*–5* accommodation or best available
- Meals as specified in the itinerary
- Entrances to all sites listed
- Recommended reading list, study book, participant list, hotel list, country information, joining instructions, luggage labels, baggage straps
- One checked suitcase and one carry-on bag that will fit under your seat. Size and weight allowances can vary dependent on destination
- All appropriate gratuities to site guides, drivers, waiters and porters
Not Included in the Tour Rate
- International airfare and airport taxes
- Passport valid for at least 6 months beyond tour completion and/or visa fees
- Travel insurance
- Personal expenses such as room service, meals not specified in the itinerary, beverages not on menus or not indicated by tour staff, room service, excess baggage charges, and other optional incidentals
- Extra hotel nights pre- and/or post-tour
- Guide Lecturer and Tour Manager gratuities are not included and should be extended on a voluntary, individual basis.
For those traveling alone but who prefer to share with another, we will endeavor to work out congenial rooming arrangements. If a single room must be assigned due to the roommate’s canceling or incompatibility, or for any other reason, even if at the last moment or while on tour, the single supplement or prorate thereof must be collected.
In order to enable us to process and fulfil your booking, we will ask you to provide us with personal information including, but not limited to, name, address, email address, telephone number, details of group members that are travelling, we well as any special needs, health, medical, mobility or dietary requirements. Archaeological Tours is the data controller of any personal information that you provide to us under the General Data Protection Regulation 2016/679 and the Data Protection Act 2018.
In order to ensure that your holiday is appropriate for your specific needs that you have disclosed to us, for example, a medical condition or reduced mobility, we or the suppliers of your travel arrangements may require further details. We will ask for your explicit consent to collect and share this information as necessary with the suppliers of your travel arrangements in order to fulfil your booking.
We may pass personal information that you provide to us (including health and mobility information as explained above) on to relevant suppliers of your travel arrangements such as airlines, hotels, transport companies and local tour operators and destination management companies as necessary to fulfil your contract with us.
If you travel outside the European Economic Area (EEA), your personal information may have to be sent to suppliers and other third parties outside the EEA where controls on data protection may not be as strong as the legal requirements in this country. This may also apply to any sensitive information that you give to us such as details of any health issues, disabilities or reduced mobility. If we cannot pass this information to the relevant suppliers, whether in the EEA or not, we cannot properly effect your booking. We will ensure that adequate safeguards are in place before transferring any of your personal information outside of the EEA.
Archaeological Tours reserves the right to use any photographs and images for Legitimate Interest to promote future holidays taken on a holiday by its employees or forwarded by any person on the holiday or connected to the holiday, on its website, in its social network marketing activities or for use in any other relevant promotional material. Should you wish not to be included in any photographs or videos, please inform a member of staff prior to holiday departure.
Special Requests And Medical Conditions Or Disabilities
If you or any member of your party has any medical condition or disability which may affect your holiday or has any special requirements as a result of any medical condition or disability (including any which affect the booking process), you must tell us before you confirm your booking so that we can assist you in considering the suitability of the arrangements and/or making the booking. In any event, you must give us full details in writing at the time of booking and whenever any change in the condition or disability occurs. You must also promptly advise us if any medical condition or disability which may affect your holiday develops or worsens after your booking has been confirmed.
Archaeological Tours cannot provide individual assistance with boarding coaches or other forms of transport, baggage handling, walking or other personal requirements, etc. and guests should be confident that they can do these tasks unaided. We are happy to give advice and assistance with the choice of your holiday which will be dependent upon the nature of any disability. Our brochures also give a simple guide per tour regarding how active the tour is. In order to ensure your enjoyment of the holiday, we ask all clients to provide full details of any disability or special requirements at the time of booking. Some suppliers such as airlines and cruise lines may request certification from your GP to confirm that you are fit to travel. We regret that we cannot be held liable for any costs you may incur as a result.
You are urged to contact our Sales department for further information if you have any difficulty in walking or mobility problems and they will be pleased to advise you on the suitability of any particular holiday.